The following were taken from the Historical Reports of the 3084th Aviation Depot Group, recently declassified by the Department of Energy, the Department of Defense, and the United States Air Force.

GROUP ADJUTANT - MISSION AND ORGANIZATION

(1 Jan - 30 June 1956)

THE MISSION AND ITS IMPLEMENTATION

In order to accomplish the Adjutant's function within the 3084th ADG, the Group Adjutant's Office is empowered to:

  1. Operate a central classified distribution center to control all Confidential, Secret and Top Secret documents received, retained and/or transmitted by this headquarters.
  2. Operate a central unclassified distribution center with the function of recording and routing all unclassified documents emanating from or received by the 3084th Aviation Depot Group.
  3. Maintain a reports control system to insure timely submission of required reports.
  4. Maintain a forms management program to insure maximum utilization of command forms and limit the number of local forms to an absolute minimum.
  5. Operate the administrative reproduction facilities of this station which include mimeograph, multilith and verifax.
  6. Operate a station postal activity which is responsible for pick-up and delivery of personal and official mail for the 3084th Aviation Depot Group.
  7. Maintain a central publications file to include pertinent Air Force and command directives.
  8. Prepare and publish group special orders.
  9. Supervise preparation of local command directives and bulletins and publish and distribute same.
  10. Operate a Publications Center - requisition and distribute regulations, manuals and directives from this and higher echelons. Stock and maintain desired level of all types of authorized forms.

OVER-ALL MISSION

            To accomplish the above functions, the Adjutant's Office was authorized 2 administrative officers, 1 enlisted administrative supervisor, 2 enlisted administrative clerks, 1 enlisted postal technician, 4 civilian clerks.  As of 1 January 1956, these positions were filled as follows:

                        CAPT JOHN 0 HERMAN. 3271 NW OFF ADJUTANT
                        1/LT MERLYN B MISTICH, 3271 NW OFF ASST ADJUTANT
                        TSGT JOHN A WINN ADM SUPV. 70270 ADMINISTRATIVE SUPERVISOR
                        SSG JOSEPH R M R TURENNE, SR CLK, 70250 CLERK
                        A/1C ROBERT D LEWIS, SO CLK 70250 CLERK
                        A/2C RONALD E CUMMINGS, 70251 CLERK
                        A/2C DANIEL P JEFFERS, 70231 GP POSTAL CLERK
                        MISS PHYLLIS A PERREAULT, CLK-STENO CIVILIAN CLERK
                        (Unfilled) CLERK
                        (Unfilled) CLERK

            As per paragraph 6, Department of the Air Force General Order Number 3, 17 January 1956, and as affirmed by paragraph III GO Number 7 Headquarters AMC, this Group was designated as being located on Stony Brook Air Force Station, Chicopee Falls, Massachusetts. HQ AMC GO #7 attached as Exhibit #1.

            On 15 February 1956, MSGT Philip A. Quigley, 70270, was assigned replacing TSGT Winn, Administrative Supervisor, who was shipped PCS overseas.

            Effective 1 February 1956, this headquarters received authorization to hire 3 civilians under Project "Home Front" replacing 3 enlisted 70250 clerks.

            On 15 March 1956, Mrs. Veronica S. Denkewitz was hired as Special Orders and Daily Bulletin Clerk replacing A/1C Lewis who was honorably discharged from the Air Force.

            On 22 March 1956, A/1C Robert L. McGregor was assigned to set up and maintain a current Station Locator file, and, in addition, he was to man the phone and office of the Group First Sergeant.  (NOTE: This office must be manned 24 hours a day 7 days a week - off-duty hours the CQ and Asst. CQ cover the office and phone).

            On 9 April 1956, Mr. John Mieg was hired (Project Home Front) to assume position as Chief of the Publications and Reproduction Section.

            On 13 April 1956, Captain John O. Herman departed PCS to SAC.  1/Lt Merlyn B. Mistich assumed duties as Group Adjutant, and 1/Lt Demetrios S. Meletiou, 3274, assumed the duties of Assistant Group Adjutant.

            On 20 April 1956, AMC Letter 20-22 dated 20 March 1956, Subject: Functional Transfer of Class 30 Items, was received.  Plans were formulated and executed for the transfer of the requisitioning, distribution and control of all publications except TO's and ECL's from Supply to the Adjutant's Section.  Mr. John Mieg was designated as Chief of the Publications and Reproduction Section.  AMC Letter 20-22 is Attachment #2. [Ed. - This attachment is unreadable.]

            On 3 April 1956, SSGT Russell S. Tatro, 70250, was assigned replacing SSGT Turenne as Chief of the Classified Documents Section. SSGT Turenne was shipped PCS overseas.

            On 17 April 1956, Station Regulation 205-6, Attachment #3 [Ed. - There must have been a mistake here, the attachment is not included.] was published; this regulation instituted new control procedures of Classified Documents.  With the added work load created by the new system, it was felt that two clerks should be assigned to the Classified Section on a full-time basis.  A/1C Cummings was assigned to assist SSGT Tatro.  The new classified control system was basically, as follows: The Adjutant maintains a master receipt file for all classified documents on this station.  This system will enable personnel to clear the station in the shortest possible time, and also enable the Commander to maintain tight control of all classified documents on the station.

            As reflected above, the Adjutant's Section suffered a 90% turnover in military personnel plus an increase of civilian personnel necessitating that firm measures be taken on instituting OJT within the section.  Even though turnover of personnel was great, no problems of a serious nature developed.

            As is usual when a section assumes new duties and responsibilities, various problems arise, for example, distribution of regulations or other pertinent directives.  Staff sections would advise the Adjutant's Section that they had not received distribution pertaining to their functions.  By careful research and training of personnel concerned, the problem of non-distribution of publications was eliminated.  One of the solutions to the distribution problem was the setting up of a system of requiring an indorsement from each receiving agency of the publications received.  This was accomplished on a standard mimeographed form.  Another problem was the implementation of the new control procedures for Classified Documents.  Through inadvertent mistakes, several classified documents were not delivered to the staff section in time for them to take action.  This problem was eliminated by designating a priority system as follows:

                        1st Priority - All incoming and outgoing messages.
                        2nd Priority - All incoming and outgoing publications, i.e. (Regulations, manuals, etc.)
                        3rd Priority - All other correspondence in order of its importance.

            The above system was augmented with a set policy that classified documents will not be held longer than two working days after receipt.  A vigorous follow-through procedures was being maintained by all personnel concerned.

            Despite the turnover of personnel within the Adjutant's Section, it functioned with smooth efficiency. Such efficiency speaks well for the caliber of personnel assigned both military and civilian.

            Plans of the future call for the accomplishment of the following objectives:

                        (1) Submit and secure approval for changes in the UMD as follows:

                4700 Adjutant

                    Add - Civ - GS-6 - Chief, Publications
                            Civ GS-4 - Asst Chief Publications
                            A/1C - 70250 - Reproduction Clerk

            The reason for above addition to the UMD was the emphasis placed on distribution of publications by Headquarters USAF and the various commands. The present incumbent, Mr. John Mieg has had the following main responsibilities:

                   (1)  Station Publications Officer

                   (2)  Forms Management Chief
                   (3)  Reproduction Chief

                   (4)  Records Staging Area Chief

            The Publications Section had the tremendous responsibility of correct and prompt dissemination of all types of publications.  The consolidating of all requisitions pertaining to publications and forms maintenance of stock record cards pertaining to the storing, requisitioning and distribution of all publications and forms and reproduction of pertinent directives, as submitted by responsible staff agencies.  The workload within the Publications Section justifies the assignment of personnel.  The following are some of the accomplishments during the period covered by this history:

                    (1)    Reorganizing and moving the Classified Section for better control of classified documents.

                    (2)    Organizing, manning and establishing procedures for the operation of Publications and Reproduction Sections.

                    (3)    Moving the Group Post Office to a new location and assigning new mail boxes for all assigned personnel of this station.

                    (4)    Setting-up and operating a master station locator file.

                    (5)    Consolidating and instituting for better control sign-in and sign-out procedures for commissioned officers.

                    (6)    Establishing and maintaining a central bulletin board for the information of all personnel in Headquarters building.
                    (7)    Successfully OJT newly assigned personnel to the following positions:

                                Mrs. Denkewitz - Special Order and Daily Bulletin Clerk %/1C Cummings - Classified Document Clerk
                                A/2C Ricks - Postal Clerk
                                A/2C Culjak - Unclassified Distribution
                                Miss Delude - Publications Clerk
                                A/1C McGregor - Station locator and clerk for the Group First Sergeant
                    (8)    In addition to the above, intensified the cross-training of both civilian and military personnel. All assigned personnel       are qualified to assume at least one other position besides their primary duty within the section in the absence of personnel being on leave or assigned housekeeping details.

 

(1 July - 31 December 1956)

MISSION

            In order to accomplish the Adjutant's function within the 3084th Aviation Depot Group, the Group Adjutant's Office is authorized to:

  1. Operate a central classified distribution center to control Top Secret, Secret, and Confidential documents received, retained and/or transmitted by this headquarters. 
  2. Operate a central unclassified distribution center with the function of recording, suspensing (when applicable) and routing all unclassified correspondence emanating from or received by the 3084th Aviation Depot Group.
  3. Maintain a reports control system to insure timely submission of RCS reports.
  4. Operate a station postal activity which acts as a Group Unit Mail Room and is responsible for the pick-up and delivery of personal and official mail for the 3084th Aviation Depot Group.
  5. Maintain a central publications file to include pertinent Air Force, Command, and Station directives.
  6. Prepare and publish Group Special Orders.
  7. Supervise preparation of local Command directives and bulletins, and publish and distribute them.
  8. Operate a publications center which requisitions and distributes regulations, manuals, supply stock lists and directives from this and higher echelons. The publications center also stocks and maintains desired level of all types of authorized forms, and exercises forms management to both insure maximum utilization of Command forms and also limit the number of local forms to an absolute minimum.  It operates the administrative reproduction facilities of this station which include mimeograph, multilith, and verifax machines.

ORGANIZATION

            To accomplish the above functions, the Adjutant's Office was authorized 2 administrative officers, 1 enlisted administrative supervisor, 2 enlisted administrative clerks, 1 enlisted postal technician, and 4 civilian clerks.  As of 1 July 1956, these positions were filled as follows:

                        1/LT MERLIN B. MISTICH, 3271,NW OFF ADJUTANT
                        1/LT DEMETRIOS S. MELETIOU, 3274, NW OFF ASST ADJUTANT
                        MGT PHILIP A. QUIGLEY, ADM SUPV, 70270 ADMINISTRATIVE SUPERVISOR
                        SSGT RUSSELL S. TATRO, SR CLK, 70250 CLERK
                        MRS. VERONICA S. DENKEWITZ, SO & DB CLK CIVILIAN CLERK
                        A/2C THOMAS F. CULJAK, 70250 CLERK
                        A/2C DANIEL P. JEFFERS S, 70231 GP POSTAL CLERK
                        MISS PHYLLIS A. PERREAULT, CLK-STENO CIVILIAN CLERK
                        MR. JOHN MIEG, CHIEF OF PUBS & REPRO SEC CIVILIAN CLERK
                        LOUIS DELUDE, PUBS CLK CIVILIAN CLERK

(See Adjutant Section Organizational Chart, December 31, 1956)

            This organization implemented Unit Manning Document dated 1 November 1956 and, as of the end of this historical period, no major personnel changes were accomplished. It was believed normal attrition would eventually remove any overages which existed at that time.

            In accordance with the UMD, the duty of the Assistant Adjutant as a full time position was eliminated.  During the month of December, however, this station appointed on orders four Assistant Adjutants as additional duties.  Such action was taken to insure the presence of one Assistant Adjutant during the absence of 1/Lt Demetrios S. Meletiou, who was on official leave 20 days during the month of December.

OPERATIONAL ACTIVITIES

            On 3l August 1956, Lt Meletiou assumed duties as Group Adjutant.  Lt Mistich, the previous Adjutant, departed this station on 3 September for TDY, to attend Squadron Officers School Class 56-C at Maxwell APB, Alabama.

            On 14 September 1956, Lt Meletiou was assigned the duty of Top Secret Control Officer when Miss Mary E. O'Connor resigned.  Miss Phyllis A. Perreault became the Alternate Top Secret Control Officer, replacing Lt Meletiou.

            During the period 17 - 21 September 1956, an AMC IG inspection was conducted at this station.  One difficulty noted by the inspectors within the Group Adjutant's Section was the untimely receipt of publications.  At that time distribution was made to this station from Westover AFB.  The inspectors suggested that direct distribution of publications be made from Wilkins AFS, Shelby, Ohio.  This suggestion was followed, and, as a result, a 90-day direct distribution for stock lists was established by Wilkins AFS.  This system proved very satisfactory to the cross-checking of supply stock lists and ECL's by personnel of the Directorate of Materiel.

            No discrepancies were noted by the inspectors, and an overall rating of "satisfactory" was given this section.  The inspectors complimented the Adjutant's Section on its excellent cross-training program.  The personnel assigned were able to fill at least one additional position within the section, whenever the need arose.

            On 22 October 1956, A/1C Robert L. McGregor was assigned to the Group Training Section.  Due to this change, the Headquarters Section First Sergeant, MSGT Floyd K. Myers, and the Station locator File moved into the Group Adjutant's Office.  This was necessary to properly man the First Sergeant's Office and locator file during any absence of the First Sergeant.

            On 29 October 1956, MSGT Lawrence F. Kelliher, 70270, was assigned as Administrative Supervisor replacing MSGT Quigley who was assigned to Group Training.

            On 31 October 1956, A/1C Ronald E. Cummings was relieved of duty with the Classified Documents Section and assigned the duty of Group Postal Clerk, due to the apprehension of A/2C Daniel P. Jeffers, Group Postal Clerk, for secretion of the U.S. Mail, Article 134, UCMJ.

            Upon his return from TDY on 20 December 1956, 1/Lt Merlyn B. Mistich was assigned additional duty as Assistant Group Adjutant.

            As a result of their efficiency and job knowledge, the following listed civilians assigned to the Adjutant's Section were upgraded as indicated: Mr. John Mieg, Chief of Publications and Reproduction Section from GS-3 to GS-4, effective 18 November 1956; Miss Louise Delude, Publications Clerk, GS-2 to GS-3, also effective 18 November 1956; Mrs. Veronica S. Denkewitz, Special Orders and Daily Bulletin Clerk, GS-2 to GS-3, effective 2 December 1956.

            At present, it is planned to install individual combination type mail boxes in the Unit Mail Room which will enable individuals to check their mail at any time.  This would eliminate the necessity of having a mail clerk on duty in the mail room for the full work day.  As a result, this airman could be used in part time support of another office position.  This would also enable personnel working on a shift basis to obtain their mail at their own convenience.

EVALUATION

            The Adjutant's Section has completed the past six-month period in a satisfactory manner.  All problem areas have been resolved, and no major difficulties exist at the close of this report.

            The "satisfactory" rating given by the AMC IG Inspectors proved to be a definite morale booster for the personnel of this section.  The receipt of such a favorable report made each man feel that he had performed a job well done.

            The cross-training of personnel within this section, as mentioned earlier, has produced excellent results.  This program has enabled the personnel concerned to fill positions other than their own, when required, and perform these duties in a very creditable manner.  It is expected that this program will continue to show maximum results in the future.