information is abstracted from the declassified Historical Reports of the 3084th
Aviation Depot Group from 1 Jan 1956 to 31 Dec 1959.)
STATION SUPPLY - OPERATIONAL ACTIVITIES
(1 Jan - 30 June 1956)
A meeting was conducted with the Operations Squadron Supply Officers and NCO's on 4 January 1956 to discuss channels to be used in submitting requisitions. The meeting was held primarily to promote more efficient work between Station Supply and Operations Squadron Supply personnel.
The annual inventory of all organizational property in the administrative area was completed on 3 January 1956.
On 8 January 1956, a letter was received from Hq, 3079th ADW which proposed an informal stock record account for all Sites to be known as an "N" account and designed to provide direct depot support for certain common class items heretofore requisitioned through base accounts. Hq, 3079th ADW requested our recommendations and comments with a deadline date of 29 January 1956 which was extended to 10 February 1956. The recommendation which was forwarded on 8 February 1956 concurred in the establishment of the "N" account but made several recommendations which varied from the proposed procedure. This type of account is unique within the Air Force Depots, eliminating a source of constant delay and expedites priority shipments to a degree not possible through a base supply account. In addition, direct shipments to this station do not easily become diverted to base supply stocks. On 6 January 1956, the necessary implementing authority and instructions were received from Hq, 3079th ADW. The "N" account was to be effective on 1 July 1956 and the account was designated AFN 2384. Meetings were held during the week of 4-8 June 1956 with the Base Supply Officer, Director of Materiel and Purchasing and Contracting Officer at WAFB, to work out details of the "N" account. At additional meetings during the month of June, agreements and procedures were finalized to implement the account. As of the end of this period, no delay in the implementation of the "N" account on 1 July 1956 appeared likely.
On 26 January 1956, authority was received from AMC, for this organization to requisition for initial issue a station wagon. The item was immediately requisitioned and the estimated delivery date was early September 1956.
At a meeting held on 18 February 1956 attended by all of the Group Custodial Officers, the main topics of discussion were establishment of stock levels, requisitioning procedures, the UAL system and a new proposed Station Supply custody receipt system. The use of a consolidated custody receipt verified by both the Responsible Officer and the Station Supply Officer monthly appeared to be of benefit to the Custodial Officers and was accepted by them at the meeting. General discussion on various supply subjects enlightened all concerned as to questions and difficulties previously encountered. The meeting was well attended and the Custodial Officers appeared to be receptive of new ideas presented.
On 10 March 1956, in accordance with a teletype from the 3079th ADW, several items of radio receiving and transmitting equipment were prepared for shipment to the 3080th ADG at Loring AFB, Maine. After awaiting an LSS aircraft for eight (8) days without success, the items were delivered to the Commercial Transportation Officer at WAFB for shipment on the first available aircraft.
Approximately fifteen 15 months before the end of this period in the Spring of 1955, Project Big Orange was initiated to return to the ZI numerous N1 and P3 tomb trailers which had been in overseas areas for some time. Big Orange called for inspection, applicable technical order compliance and temporary storage at this station of all trailers returned to the ZI. Through shipments to various stations throughout the United States and transfer of trailers from Big Orange into the station account, all trailers were finally disposed of and Project Big Orange was terminated as of 3 April 1956. The last trailer was transferred to WAFB for munitions training.
In accordance with inspection reports and other correspondence, directive in nature, the control, requisitioning, storage, and issue of publications and blank forms was transferred from Station Supply to the Group Adjutant the first week in April. The Publications Section was physically moved from Station Supply to the Hq Building basement, and Station Supply has no further responsibility in the matter.
On approximately 15 April 1956, agreement was reached with WAFB whereby this station's funds would be cited when purchasing fuel oil for use on this station. This eliminated the necessity for reimbursing WAFB for fuel oil consumed, thereby eliminating paper work. It was further agreed that this station would reimburse WAFB for motor vehicle when it is delivered into our fuel tanks rather than basing reimbursement on deliveries into our vehicles. This gave tighter control for all concerned and resulted in better control of funds.
Since establishment of the federal supply classes, many items from the General Service Administration at Boston have been received through WAFB supply. Our first direct shipment from General Service Administration (GSA) Boston was received on 8 May 1956 and consisted of one (1) van trailer load of housekeeping supplies.
During the week of 14 - 18 May 1956, information was received from Hq, 8th Air Force, indicating their approval on our request for a Petty Cash Purchasing Officer. The information received was that the request had been forwarded to Hq, SAC for final approval. On 25 June 1956, we received the letter of approval and orders appointing CAPT Semmes Petty Cash Purchasing Officer for the station. All necessary arrangements for a surety bond and all operating procedures were initiated expeditious implementation.
Inventory of the country store was accomplished during the week of 25 June 1956 prior setting up an account number 1110.9 which went into effect on 1 July 1956. All necessary procedures for the implementation of this account were coordinated with the Budget Officer. The country store was closed during the week for inventory. Total dollar value in stock as of 30 June 1956 was $29,136.79.
(1 July - 31 December 1956)
Due to a highly unsatisfactory cash purchasing arrangement with the Purchasing and Contracting Office, Westover AFB, Headquarters AMC and Headquarters, 8th Air Force (SAC) approved appointment of a Petty Cash Purchasing Officer for Stony Brook AFS on 25 June 1956, and after two (2) weeks of necessary coordination and discussion with Westover AFB officials, Capt Semmes became the Cash Purchasing Officer on 6 July 1956, and cash purchasing procedures were initiated on that date. Immediate benefit was felt in the Installations, Transportation and Communications Divisions, due to elimination of delay in processing parts and bulk stock purchases. By 23 July 1956, for example, seventeen (17) days after cash purchasing was initiated, Stony Brook AFS had no vehicles dead-lined for lack of spare parts (VDP). After considerable delay and difficulty in getting approval by Headquarters, 8th Air Force, Mr Anthony Krzynowek was approved as Alternate Petty Cash Officer. Petty cash disbursements for this period amounted to $11,452.79, included procurement of 1,150 line items, and averaged $440.50 per week. Lt Mitchell took over as Petty Cash Officer on 19 November 1956 and the funds were transferred from Capt Semmes.
Four (4) 50,000 lb Straddle Carriers were airlifted from this Division on 26 September 1956, for urgent requirement within SAC.
Lt Mitchell relieved Capt Semmes as UAL Responsible Officer for the following UAL's as of 30 November 1956: UAL's 6002, 6003, 6004, 6005, 6006, 6007, 6009, 6010, 6011, 6012 and 6013.
Total monetary value of all UAL's under the control of the Station Supply Officer as of 31 December 1956 was $1,510,411.41.
(1 Jan - 30 June 1957)
During the period of this report, the Cash Purchasing procedures initiated on 6 July 1956 for this Station have continued to be of great benefit to all using activities in procuring emergency type items of supply to accomplish their assigned mission. This has greatly eliminated the delay in processing parts and bulk stock purchases which tie up Inventory Dollars and much needed warehousing space. Petty Cast disbursements for this period amounted to $16,088.31 and included procurement of 1,565 line items.
A chronological log of events which took place during this period is enumerated below:
In early January a new AMC plan, Organizational Equipment Program-UAL System, which delegates maximum approval authorization to subordinate commanders, was initiated and this Station was given a maximum dollar control level of $2,483,211.00. The total monetary value of all UAL's under the control of the Station Supply Officer, as of 31 December 1956, was $1,510,411.41. The total monetary value as of the close of this historical period was $2,071,000.00.
A MIR and Inspection of this Division took place from 25 through 31 January 1957. The results were satisfactory.
A conference was held in the Station Supply Division concerning "N" Type account operation on 1 February 1957. Conferees included the Deputy Wing Commander, Wing Director of Materiel, Group Commander, and the Group Director of Materiel. The Station Supply Division was directed to utilize the logistical support base (Westover Air Force Base) as the first step in procuring all common items of supply. Under the "N" Type account, initiated 1 July 1956, the bulk of all supplies being requisitioned were being ordered direct from the appropriate depot.
The Director of Materiel and the Station Supply Officer had a meeting with the Base Supply officer at Westover Force Base to discuss supply procedures. The Base Supply Officer indicated verbally that he could provide 30-day pipeline supply support. He also requested that items requiring AMC funding not be requisitioned from him.
An agreement was also reached on the turn-in of expendable excess directly to the Westover Sales Store. The details were arranged during a conference between the Station Supply Officer and Lieutenant Davis of the Westover Sales Store.
In March an interim audit of "N" Type account (AFN 2384) was performed and then cancelled until such time as a definite determination as to the exact status of all "N" Type account could be made.
Final arrangements were made with Westover Base Supply to turn in all excess personal equipment and clothing. This consisted of approximately 2,200 line items. As of 15 March 1957, $16,250.00 worth of excess personal clothing and equipment had been turned in to Westover Base Supply.
A consolidation of supply activities was made by moving the Unit Supply, to include all personal clothing and equipment, from Building 107 to Building 203. This made a one stop supply point for personnel clearing the Station.
In April a visual inspection of all individual field equipment was started to ascertain correct sizes. Winter clothing was also turned in for cleaning and storage at this time.
Station Supply Division operation has shown much improvement during the last six months. Unit Authorization lists have been corrected and are in excellent condition. Forms 1120 and Custody Receipts are accurate as a result of physical inventory. The dollar inventory of the Expendable Sales Store was decreased $20,000.00 during this period.
Supply support from the adjacent SAC Base was very poor. The 30-day pipeline line indicated by the Base Supply Officer has never been realized. Adequate supply support for this organization depends upon direct requisitioning from Air Force and Army depots.
(1 July - 31 December 1957)
During the period of this report, the Local Purchase Branch, incorporating Petty Cash disbursements, has been of great benefit to all using activities at this Station. The trend of Air Force Supply procurement, other than Centrally Procured items, is to buy locally from neighborhood vendors, thus eliminating excessive handling, packing costs, transportation costs, and lengthy pipeline time. In addition, emergency-type items can be procured rapidly. Petty Cash transactions also greatly eliminate bulk stock purchases, warehousing space, and tie-up of inventory dollars.
Petty cash disbursements for this period amounted to $17,103.24 and included procurement of 1,689 line items involving 679 petty cash transactions.
A chronological log of events that took place during this period follows:
In July a Unit Authorization List Standardization Conference was called by the 3079th Aviation Depot Wing at Wright-Patterson Air Force Base, Dayton, Ohio. The representatives from this Group were Captain Hershel Mitchell and T/Sgt. John E. Winfield. The conference was called for the following purposes:
The review and editing of the Unit Authorization List documents consisted of screening all line item entries for correctness of authorized source. It was determined that the new Unit Authorization Lists would be consolidated as follows;
The new UAL system provided for a more accurate UAL document at Wing level and at Headquarters, AMC.
During September M/Sgt. Samuel. E. Curtis replaced M/Sgt. Vernon E. Smith as NCOIC of Station Supply and later replaced Captain Hershal Mitchell as Supply Officer.
During the latter part of September the audit for Station Supply was completed by the Resident Auditor's Office at Westover Air Force Base. No major discrepancies were noted and the overall rating was excellent.
A system was established between Station Supply and Budget and Accounting Division whereby Station Supply furnished a Monthly UAL Dollar Value Report. This system gave a more realistic figure dollar-wise to Budget and Accounting, and at the same time furnished an accurate cross-reference to supply documents processed by Supply within the previous month.
In November Captain James P. Crawford replaced M/Sgt. Curtis as Station Supply Officer.
A Supply Meeting was held on 12 December 1957 for all personnel having alphabetical accounts from Station Supply, and plans were discussed outlining Station Supply policies for implementing procedures on the new AF Form 538 (Personal Clothing and Equipment Record), AF Form 1297 (Temporary Custody Receipt), SBAFS Form 46 (Materiel Request), the maintenance of records for Centrally Procured and Locally Purchased items have a stock list value of $9.99 or less, and items designated as Cost Category III. Personnel attending this meeting thought it enlightening and beneficial. It was decided that meetings of this type would be held periodically as changes occur effecting the overall concept of property accountability and responsibility.
Station Supply has shown much improvement during the last six months; however, it is felt that there are still certain refinements that can be made to increase the effectiveness and efficiency of the operation.
During this reporting period approximately $15,000 of excess property was turned in thus reducing the dollar inventory.
Supply support from the adjacent SAC base has been inadequate. Numerous requisitions submitted to their Base Supply activity were lost, causing delay of procurement. The 30 day pipeline procurement time established by the Base Supply officer has never been attained.
With the establishment of the "N" type account, our overall supply capability has increased about 75%. This has been possible through direct requisitioning from Army and Air Force depots.
(1 Jan - 30 June 1958)
The Local Purchase Section, incorporating Petty Cash disbursements, continued to be of extreme benefit to all using activities at this Station. This Section, under the supervision of Mr. Anthony Krzynowek (Civilian GS 5), demonstrated exceptionally efficient operation during this reporting period. Petty cash disbursements for this period amounted to $21,622.44 and included procurement of 2,133 line items involving 958 petty cash transactions.
A new OJT program was initiated by this Division in January. The new program consisted of a series of check-lists and phase examinations for each level AFSC. A chart indicating each Airmans' progress was displayed. The new OJT program has created a competitive spirit among junior airmen and is producing better quality and more quantity of work.
During the week of 27 January, the Station Supply Division was inspected by Lt. Colonel Wood from the Inspector General Office of the 3097th [Ed. Note: Typo - should be 3079th) Aviation Depot Wing (AMC), and received a rating of "satisfactory."
In February, the Station Supply Division was physically revised. Bins were removed within the main warehouse to allow fire lanes, security bins were remodeled, bulk storage arrangement changed, all markings revised and a reparable warehouse storage area established. This revision created enough additional space to enlarge the Unit Supply Section. Additional bins were constructed in this area and all organizational clothing and equipment was consolidated for the first time.
During this reporting period, procedural changes to AFM 67-1 caused additional workloads, however each problem was successfully accomplished by personnel of this Division.